Tag: Gmail Attachments

How to Edit MS Office Documents [Gmail Attachments] on Google Docs

Edit Microsoft Documents within Gmail Inbox
When you have a Gmail attachment in your inbox, you can either download the attachment to your computer, save it to Google Drive or edit the file with Google Docs.Google Docs supports Microsoft Office documents, allowing you to edit MS Word and Excel documents within your inbox
How to Edit Gmail Attachments in Inbox:
  • Open an email that contains an attachment.
  • Hover your mouse over the attachment preview at the bottom of your mail and click the pencil-like icon “Edit with Google Docs”
  • This will open the document in Google Docs. Edit the file as required and save.
How to Edit MS Document in Google Drive:
You can edit an MS Document directly within Google Drive on your desktop or Android mobile phone. In the previous edition, you had to convert the file to Google Docs but this is no longer required.
  • Log into your Gmail account, and open Google Drive [click the square icon next to your email address on the top right, and then click the Drive icon] or go to https://drive.google.com/drive/#my-drive
  • Select and double-click an MS Office document that you want to edit.
  • This will open the document on Google Docs. Edit the doc as needed and save.
Things You Will Need:
For Desktop:
To edit documents in your Gmail Inbox or Google Drive, you must also have the Microsoft Office suite installed on your computer. If you need to sync documents from your computer, then you must install the Google Drive client, this is useful if you are working offline, your edits will be automatically synced to Google Drive once you are connected to the internet.
If you don’t have Microsoft Office program installed on your computer, you can still edit documents on your Chrome browser using the Google Drive Chrome extension.
For Mobile Phone:
Google Drive app for Android – The app allows you to view, edit and create MS documents on your mobile device as well as sync files.
Some of the popular files supported by Google Drive:
Google Drive allows up to 15GB of free storage which is shared with your Gmail data and Google Plus photos. You can get 100GB for only $1.99/month when you upgrade your account.
Download Google Drive app for PC, Android, iPhone, iPad >>> https://tools.google.com/dlpage/drive

Share Google Drive Files as Gmail Attachments – Prevent Data Loss

Why You Must Share a File From Google Drive As a Gmail Attachment
Cloud storage services like Google Drive, Dropbox and Box.com are great services which allow you to store and share large files online. To share a file, you must send a link to the recipient, so that they can download the file from the cloud server.
Google Drive has gone a step forward by allowing you to share a file as a Gmail email attachment. If you are a regular user of G Drive, you will notice that you were only able to share a file as a link. It might look like a small feature but it is very important. Sharing files as attachment preserves them for future access even if they are deleted from the Drive storage. On the other hand, a link does not allow you to do that, once a file is deleted, it is gone, making the link useless.
The following are advantages of sharing your Drive files as a Gmail attachment:
·           You can access the files in the cloud storage as well as in your Gmail Inbox
·           When you delete the files in the cloud storage, you will still be able to access the files in your Gmail Inbox. Prevent data loss from deletion.
·           The recipient can still get access to the files even if you delete them from G Drive.
To insert a Drive file as an attachment in your Gmail message, do the following:
·         Log into Gmail, and compose a new email
·         Click the Google Drive icon at the bottom of the text editor
·         Select your file from Google Drive and click “insert as attachment” on the bottom right
·         Wait for the file to be attached and saved to your message, then click “Send”
Only files under 25mb can be attached.